Optimising the purchase-to-pay process
In recent decades, Parlevliet & Van der Plas has become a major global player in the fishing and processing industry. With multiple offices around the world, the family-owned Parlevliet & Van der Plas has built an excellent reputation in sustainable fishing. The world of PP Group is characterised by its many different cultures, countries, people and markets.
Process analysis & optimisation
Conducted a thorough review of the purchase-to-pay workflow, identified inefficiencies and implemented process improvements.
Custom software development
Customised digital solutions designed and developed to automate and integrate procurement and payment processes.
System integration
ERP, billing and procurement systems linked for seamless data flow and reduction of manual intervention.
Workflow automation
Implemented automated approval flows and notifications to increase efficiency, minimise errors and speed up invoice processing.
Manual workflows caused delays and inefficiencies.
Scattered data made tracking and monitoring difficult.
Errors and compliance risks arose from manual entry.
Poor communication with suppliers delayed processes.
Problem statement
Parlevliet & Van der Plas’ current business processes regarding Purchase to Pay did not fit into the software the company was previously using. As a result, the software did not sufficiently match PP Group’s business operations and did not offer the functionalities they, as an international organisation, needed.
Business case
Developing a generic software solution that provides greater control and insight into PP Group’s business processes.
- Greater control and insight into current workflow and business processes
- A generic solution that can be deployed group-wide, in 5 countries
- Suitable for online and offline use
- Possibility of cost splitting, authorisation of costs and invoicing
- Link with Active Directory, OCR and ERP system
Automated workflows reduce processing times.
Centralised data improves real-time insights.
Automated matching ensured accuracy and compliance.
A supplier portal improved communication and transparency.
The P2P process available anytime, anywhere
Our web-based P2P software solution provides greater insight into PP Group’s current workflow and business processes and offers cost splitting, cost authorisation, invoicing and links to various external systems. The software is also generically deployable and suitable for both online and offline use. So this software solution can be used anytime, anywhere – including at sea!
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Functionalities
An invoice automatically filled in for each supplier
The application offers the possibility of specifying default values for each supplier. This offers users the advantage that these data are automatically filled in when a future invoice arrives from the respective supplier. This way, not only time is saved, but this functionality also reduces the risk of making mistakes.
A secure authorisation with the authorisation workflow
In the application, the authorisation flow of an invoice can easily be determined by setting an order for users within the application. This workflow can also be provided with specific criteria, with the aim of having the right invoices go past the right people, thus ensuring secure authorisation. The audit trail of an invoice can always be traced.
Work more efficiently with the help of accounting templates
The application features easy-to-use accounting templates that can be deployed within different situations. With the help of these templates, standard entries are immediately filled in for the user, allowing the system to take a lot of work off the users' hands.
More grip on administration with Costsplitting
The application offers the possibility of dividing an invoice into separate entries. The general ledger accounts and VAT rates are automatically retrieved from the connected ERP or accounting package. Depending on the connected package, various additional differentiations can also be applied.
An invoice automatically filled in for each supplier
The application offers the possibility of specifying default values for each supplier. This offers users the advantage that these data are automatically filled in when a future invoice arrives from the respective supplier. This way, not only time is saved, but this functionality also reduces the risk of making mistakes.
A secure authorisation with the authorisation workflow
In the application, the authorisation flow of an invoice can easily be determined by setting an order for users within the application. This workflow can also be provided with specific criteria, with the aim of having the right invoices go past the right people, thus ensuring secure authorisation. The audit trail of an invoice can always be traced.
Work more efficiently with the help of accounting templates
The application features easy-to-use accounting templates that can be deployed within different situations. With the help of these templates, standard entries are immediately filled in for the user, allowing the system to take a lot of work off the users' hands.
More grip on administration with Costsplitting
The application offers the possibility of dividing an invoice into separate entries. The general ledger accounts and VAT rates are automatically retrieved from the connected ERP or accounting package. Depending on the connected package, various additional differentiations can also be applied.
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